Terms and Policy

1. Scope of Work:
   a. Clearly define the scope of the graphic design project, including the specific deliverables and services to be provided by the designer.
   b. Outline any limitations or exclusions regarding the scope of work, including any additional services that may require separate agreements or fees.

2. Timeline and Deadlines:
   a. Establish realistic timelines and deadlines for each phase of the project, including milestones and final delivery.
   b. Specify the consequences of delays caused by either party, such as adjustments to project timelines or additional fees for rush work.

3. Communication:
   a. Identify the primary point of contact for both the designer and the client, along with their preferred method of communication (e.g., email, phone, project management tool).
   b. Establish reasonable response times for both parties to address queries, provide feedback, and approve design drafts.

4. Revisions and Approval Process:
   a. Define the number of revisions or design iterations included in the agreed-upon fee.
   b. Clearly outline the process for requesting and providing feedback on design drafts, as well as the timeframe for each party's response.
   c. Specify the process for final approval of designs and any subsequent changes requested after approval.

5. Intellectual Property Rights:
   a. Address ownership and transfer of intellectual property rights, clarifying that the designer retains ownership of any pre-existing materials.
   b. Grant the client a license or rights to use the final design(s) upon full payment, outlining the extent of usage rights (e.g., exclusive, non-exclusive, time-limited).

6. Payment Terms:
   a. Specify the agreed-upon fees, payment structure (e.g., fixed fee, hourly rate, or project-based), and payment schedule (e.g., upfront deposit, milestone payments, final payment).
   b. Outline the consequences of late or non-payment, such as suspension of work or additional fees for delayed payments.

7. Confidentiality:
   a. Ensure the confidentiality of all sensitive information shared between the designer and the client.
   b. Specify the duration of the confidentiality obligation and any exceptions (e.g., disclosure required by law).

8. Termination:
   a. Outline the conditions under which either party may terminate the agreement, along with the notice period required for termination.
   b. Address the consequences of termination, such as fees for work completed up to that point or the transfer of project files.

9. Dispute Resolution:
   a. Specify the preferred method for resolving disputes, such as negotiation or mediation.
   b. Identify the jurisdiction or governing law in case legal action is necessary.

10. Amendments:
    a. Clarify that any modifications or amendments to the agreement must be made in writing and signed by both parties to be valid.

Both the designer and the client should carefully review this policy, seek legal counsel if necessary, and ensure mutual agreement before commencing any graphic design work.